Approval projects for event agencies
Coordinate approvals across clients, venues, sponsors, suppliers, and production partners — each with their own protected portal, grouped under one event.
The approval chaos this replaces
Events involve many stakeholders and short timelines. Approvals for the run of show, sponsor visuals, catering menus, venue signage, layouts, and production assets often collide in email chains where nobody is sure which version was signed off.
How NudgePort helps
NudgePort lets you run a separate approval project for each stakeholder and group them under one event. Each approval project has its own portal contact and protected portal, so feedback stays separated while your team keeps one clear overview of the event.
Every approval, version, comment, and change request is stored as part of the project history.
Common approval items
- Run of show and production schedule
- Venue signage and layout drawings
- Sponsor artwork and logo placements
- Catering menu approvals
- AV and technical rider sign-off
- Speaker assets and presentation links
- Print files and production proofs
- Post-event highlight video approvals
The approval workflow
- 1Create an event project group
- 2Create approval projects for each stakeholder
- 3Add approval items as links or short text
- 4Send each stakeholder their protected portal
- 5Each stakeholder verifies their email with a one-time code
- 6Stakeholders approve, request changes, or leave focused feedback
- 7NudgePort keeps a timestamped approval history
What you get
- Project groups for events
- Separate portal per stakeholder
- Email code verification
- No mixed stakeholder feedback
- Team members and roles
- Approval history for internal records
- Archived projects free up capacity
- Advanced branding on Agency
Frequently asked questions
Can I run multiple related approval projects for one event?
Yes. Agency workspaces can group approval projects under one event — for example one for the client, one for the venue, one for sponsors, and one for suppliers.
Why does each stakeholder have a separate portal?
Separate portals keep feedback, approvals, and access clean. A sponsor does not need to see venue approvals, and a supplier does not need access to client-only feedback.
Do stakeholders need a NudgePort account?
No. Each stakeholder opens their protected portal link, verifies their email with a one-time code, and can approve, request changes, or leave feedback without creating a NudgePort account.
Can I archive event projects after the event?
Yes. Completed and archived projects stop counting toward your active project limit.
Does NudgePort store my event files?
No. NudgePort stores the approval record, comments, statuses, and version history. Your original files stay in your existing tools.
Try NudgePort on your next approval
Your first project is free. No credit card required.